The telematics platform knows where the vehicle is. The ERP knows what it costs. The TMS knows what it is supposed to carry. Until those three talk to each other, somebody re-keys data between windows every month — and it is usually the person who should be doing something else.
We have been building Wialon integrations for eight years, from a simple mileage export into accounting through to two-way order exchange with TMS platforms.
What can be integrated
Billing and accounting. Mileage, working hours, fuel consumption and cost per vehicle land in the ERP in a shape the accounting system accepts without manual cleanup. The most common starting point and the fastest return.
TMS and order management. An order created in the TMS appears in the platform as a task with a geofence at the delivery point. The vehicle entering the zone changes the order status. The driver confirms nothing by hand and the dispatcher stops calling to ask where anyone is.
WMS and dock scheduling. Estimated arrival calculated from actual vehicle position rather than the carrier’s promise. The warehouse plans docks on data.
Data warehouses and BI. Raw telematics data in your Power BI, Tableau or SQL warehouse, next to sales and cost data. Only that combination answers the question of whether a given route is profitable.
Maintenance systems. Engine hours and mileage triggering service orders instead of a calendar in a spreadsheet.
The tools we use
Wialon Remote API. The platform’s core interface: units, sensors, trips, events and reports over HTTP/JSON, plus notifications for near-real-time reaction.
FleetSQL. Our product for fleets that have outgrown the standard report builder. It allows SQL queries directly against telematics data — joining trips to costs, building custom metrics, feeding existing reporting tools.
FleetTAB. A driver-facing application: tasks, confirmations and dispatcher messaging on a cabin tablet, wired into the same platform.
Custom modules. Where the standard is not enough, we build a component for the specific process — from a parser for a customer’s exchange format through to a full integration service.
How we run the project
1. Analysis (1–2 weeks). We specify what data moves between systems, in what format and on what cycle. The output is a specification with field lists and mapping rules — a document you can price against and verify a result against.
2. Test environment. The integration runs against a copy of the data. Nobody tests on the production system that issues invoices.
3. Staged rollout. One direction and one document type first. Once correctness is confirmed, the next. Each stage ends with something working, not a promise.
4. Maintenance. Monitoring of integration jobs, alerts on exchange failures, updates when either API changes. An integration failure you learn about from a customer complaint is a failure discovered two weeks late.
What we do not build
We do not build integrations nobody will maintain. If a process changes every quarter, a scheduled export to a spreadsheet is both cheaper and more honest than a service that will stop matching reality within six months.
We also do not lock customers in: documentation, code access and knowledge transfer to your IT team are part of every project.
The starting point
The best first step is to name one report that is produced by hand today and count the hours it consumes over a year. That number frames the scope conversation — and tells you whether the integration is worth doing at all. The sequence is covered in the article on Wialon–ERP integration.